Embrava Desk Sign — WiFi Hot-Desk Booking Display
SKU: DS2-W-RN

Embrava Desk Sign — WiFi Hot-Desk Booking Display

Embrava

WiFi touch panel for hot-desk booking

The Embrava Desk Sign — WiFi Hot-Desk Booking Display (DS2-W-RN) provides a compact, wall-mounted touch panel that makes hot-desking frictionless for employees and floor managers alike. Staff tap an RFID badge or NFC-enabled phone on the panel to claim a desk, check in to a booking, or release their space in one motion. The 2.8-inch LCD shows current status in real time and syncs instantly with the workplace booking platform running behind the scenes. Powered over USB-C, the DS2-W-RN connects via Wi-Fi and integrates with Microsoft Places, Robin, Eptura, ServiceNow, OfficeSpace, Envoy, Appspace, and a wide range of other platforms without middleware. Designed for open-plan corporate offices, co-working environments, and enterprise hot-desk programmes, it eliminates desk squatting, improves floor utilisation data, and removes the guesswork of finding a free workspace.

Highlighted Features

  • 2.8" LCD Touch Screen: 320×240 touch display shows desk status, booking owner, and check-out time — ideal for quick at-a-glance wayfinding across open-plan floors
  • Wi-Fi Connectivity: Wi-Fi 802.11 b/g/n for cable-free deployment on any networked floor — ideal for retrofit installations where cable runs are not practical
  • RFID and NFC Check-In: Supports 13.56 MHz RFID cards and NFC-enabled smartphones for instant sub-200ms check-in — ideal for existing badge-access environments
  • Platform Integrations: Works natively with Microsoft Places, Robin, Eptura, ServiceNow, OfficeSpace, Envoy, Appspace, and many others — no middleware required
  • USB-C Power: 5V USB-C power supply keeps the installation clean and simple — ideal for desk edge and partition mounts where a single cable is preferable

The Embrava Desk Sign — WiFi Hot-Desk Booking Display is the ideal solution for corporate offices deploying hot-desking or hybrid work programmes. Whether for a single collaborative floor, a multi-site enterprise rollout, or a co-working neighbourhood, it delivers frictionless desk check-in and accurate utilisation data with no middleware and no learning curve.

Secure Checkout

Warranty Protection

Hassle-Free Returns

The Embrava Desk Sign — WiFi Hot-Desk Booking Display transforms unmanaged open floors into self-service hot-desk environments that staff understand immediately and IT can manage at scale. The 2.8-inch colour LCD touch panel displays live desk status — Available, Reserved, or In-Use — and processes RFID badge or NFC phone check-ins in under 200 milliseconds. Employees walk up, tap, and go. The Wi-Fi 802.11 b/g/n radio connects the device directly to your booking platform of choice, meaning every tap on the screen becomes a real-time utilisation event in your analytics dashboard. Power is supplied over USB-C, making deployment on desk edges and partition clamps straightforward with a single cable. The DS2-W-RN is the entry-point model in the Desk Sign range, combining the core booking and check-in experience with a clean wireless-only architecture.

Key Features

  • 2.8" LCD Touch Screen: 320×240 colour LCD with touch capability displays desk status, booking window, and auto-release time — clear at a glance from a metre away
  • Wi-Fi 802.11 b/g/n: Wireless-only connectivity for cable-free rollouts on any floor with existing Wi-Fi infrastructure
  • 13.56 MHz RFID Card Check-In: Reads standard NFC/HF RFID employee badges for sub-200ms desk claim without opening an app or scanning a QR code
  • NFC Smartphone Check-In: iOS and Android NFC tap-to-claim for employees without physical RFID cards — uses the phone already in their pocket
  • QR Code Support: QR code check-in via the employee's own device for maximum flexibility across different workforce segments
  • Touch Screen Booking: Capacitive touch for anonymous on-the-spot reservations — walk up and claim without a badge or phone
  • Platform Agnostic: Pre-certified integrations with Microsoft Places, Robin, Eptura, ServiceNow, OfficeSpace, Envoy, Appspace, Skedda, IBM Tririga, and more
  • USB-C Power (5V): Powered by standard USB-C 5V supply — works with any USB power brick, laptop port, or USB power strip for clean single-cable installs
  • Multiple Mount Options: Adhesive strip, partition clamp, and desk-edge mounts available — the same device adapts to any floor layout
  • LED Status Bar: 256-colour programmable LED bar provides floor-visible status without requiring employees to approach the panel

Specifications

Display 2.8" LCD 320×240 touch screen
Network Wi-Fi 802.11 b/g/n
Power USB-C 5V (cable included)
RFID 13.56 MHz (ISO/IEC 14443 NFC)
NFC iOS and Android smartphone authentication
QR Code QR code integration with user device
Touch Capacitive touch screen for anonymous reservations
LED Indicator 256-colour RGB LED status bar
Mounting Adhesive, partition clamp, or desk-edge mount
Platform Integrations Microsoft Places, Robin, Eptura, ServiceNow, OfficeSpace, Envoy, Appspace, Skedda, IBM Tririga, and others
Warranty 12-month replacement

What's in the Box

  • Desk Sign panel × 1
  • USB-C power cable × 1
  • Quick start guide × 1

Warranty

The Embrava Desk Sign — WiFi Hot-Desk Booking Display is backed by a 12-month replacement warranty, providing peace of mind for every deployment.

Application Examples

Enterprise Hot-Desking Deploy across open-plan HQ floors to manage hot-desk assignments, prevent squatting, and provide real utilisation data to facilities teams
Hybrid Office Programmes Equip every desk on a hybrid-day floor so employees arriving on-site can claim spaces without apps or admin support
Co-Working Spaces Install at every hot-desk workstation in a co-working or serviced office environment for self-service booking and tidy floor management
Campus and Multi-Site Rollout Deploy the WiFi model at satellite offices and campus buildings where cabling to each desk is cost-prohibitive — one Wi-Fi network, one booking platform