Embrava Room Sign — Meeting Room Display & Check-In Panel
SKU: RS1-WE-RN

Embrava Room Sign — Meeting Room Display & Check-In Panel

Embrava

10.1" PoE meeting room display with RFID check-in

The Embrava Room Sign — Meeting Room Display & Check-In Panel (RS1-WE-RN) provides a 10.1-inch PoE meeting room display that shows live room availability, the current booking, and the next reservation on a colour-coded screen visible from down the corridor. Employees tap an RFID badge, an NFC phone, a QR code, or the screen itself to check in, extend a booking, or claim the room on the spot — without opening a calendar app or asking a colleague. Wi-Fi 6 and Gigabit Ethernet provide dual-network flexibility, and a single PoE cable delivers both power and connectivity in permanent corridor installations. The panel connects to Microsoft Places, Eptura, OfficeSpace, ServiceNow, Zoom, Robin, Envoy, and a broad partner ecosystem without middleware. Five status states — Available, Reserved, In-Use, Ending, and Requires Cleaning — each with a fully customisable 256-colour RGB indicator, give the floor a consistent visual language that removes ambiguity, reduces interruptions, and generates ground-truth utilisation data from every check-in event.

Highlighted Features

  • 10.1" HD Touch Display: 1280×800 HD colour screen shows room name, current booking, next reservation, and time remaining — visible and readable from across the corridor at a glance
  • Five Status States, 256 RGB Colours: Available, Reserved, In-Use, Ending, and Requires Cleaning — each with a fully customisable 256-colour LED indicator — ideal for colour-coded floor neighbourhoods
  • Wi-Fi 6 and Gigabit Ethernet: Dual-network support with PoE 802.3af for single-cable power and data — ideal for both wireless retrofits and permanent corridor installations
  • RFID, NFC, QR, and Touch Check-In: 13.56 MHz RFID badges, NFC smartphones, QR codes, or a screen tap all trigger instant check-in — no app, no login, zero learning curve for employees
  • Platform Integrations: Pre-certified with Microsoft Places, Eptura, OfficeSpace, ServiceNow, Zoom, Robin, Envoy, and others — open API for custom platforms without middleware

The Embrava Room Sign — Meeting Room Display & Check-In Panel is the ideal solution for hybrid offices that want accurate meeting room utilisation data alongside a frictionless booking experience. Whether for a small-business meeting suite, a corporate campus, or a co-working operator managing dozens of spaces, it delivers the visibility, the analytics, and the integration depth that modern workplace teams require.

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Hassle-Free Returns

The Embrava Room Sign — Meeting Room Display & Check-In Panel closes the gap between what booking software records and what rooms actually do. The 10.1-inch 1280×800 HD touch panel outside every meeting space displays live availability, the booking owner, and the time remaining in the current block, and its 256-colour RGB status indicator broadcasts room state across the floor in a colour anyone can read from 15 metres away. Every badge tap, NFC check-in, or screen touch creates a ground-truth utilisation event in your booking platform analytics — so facilities managers work from data that reflects the building as it actually runs, not just the calendar as it was planned. PoE Ethernet simplifies corridor cable runs to a single wire, and Wi-Fi 6 covers wireless deployments where cabling is impractical. Wall, glass-wall, and mullion mounts mean the same device handles any corridor configuration.

Key Features

  • 10.1" 1280×800 HD Touch Screen: Full-colour HD display shows room name, current booking, organiser, and time remaining with full touch interaction for on-the-spot bookings
  • Five Room Status States: Available, Reserved, In-Use, Ending, and Requires Cleaning — each state fully customisable across 256 RGB colours for branded or floor-coded palettes
  • Wi-Fi 6: 802.11ax Wi-Fi 6 for fast, reliable wireless connectivity on congested office networks — handles dense deployments without channel contention
  • Gigabit Ethernet + PoE: Gigabit Ethernet with PoE 802.3af delivers power and data over a single corridor cable — cleaner install, no separate power supply
  • 13.56 MHz RFID Check-In: Standard NFC/HF badge reads for instant room check-in without opening an app or calendar
  • NFC Smartphone Check-In: iOS and Android NFC tap-to-check-in using the phone already in the employee's pocket
  • QR Code Check-In: QR code scan via user's device for teams without physical access cards
  • Touch Screen Booking: On-the-spot room reservations directly from the panel touch screen — no credential required
  • Dimensions: 9.50" × 6.64" × 1.12": 241 × 169 × 28 mm slim profile mounts flush to wall, glass, or mullion with dedicated brackets for each surface type
  • Platform Ecosystem: Pre-certified integrations with Microsoft Places, Eptura, OfficeSpace, ServiceNow, Zoom, Envoy, Robin, and open API for custom connections

Specifications

Display 10.1" LCD, 1280×800 HD
Network (Wireless) Wi-Fi 6 (802.11ax)
Network (Wired) Gigabit Ethernet
Power PoE (IEEE 802.3af) or USB-C
Input 1× PoE, 1× USB OTG, 1× USB DC
RFID 13.56 MHz (NFC/HF) RFID cards
NFC iOS and Android smartphone authentication
QR Code QR code integration with user device
Touch Capacitive touch screen for on-the-spot bookings
Status States Available, Reserved, In-Use, Ending, Requires Cleaning
LED Indicator 256-colour RGB, fully customisable
Dimensions 9.50" L × 6.64" H × 1.12" W (241 × 169 × 28 mm)
Mounting Wall, glass-wall, or mullion mount
Platform Integrations Microsoft Places, Eptura, OfficeSpace, ServiceNow, Zoom, Robin, Envoy, and others
Warranty 12-month replacement

What's in the Box

  • Room Sign panel × 1
  • PoE cable × 1
  • Quick start guide × 1

Warranty

The Embrava Room Sign — Meeting Room Display & Check-In Panel is backed by a 12-month replacement warranty, providing peace of mind for every deployment.

Application Examples

Corporate Meeting Suite Mount outside every meeting room and conference space to show live availability, reduce ghost bookings, and capture ground-truth check-in data for the facilities team
Hybrid Campus Deployment Roll out across a multi-floor campus with PoE Ethernet cabling to each corridor position — one platform manages every room from a single admin dashboard
Co-Working Meeting Rooms Provide members with instant room booking from the corridor panel, with real-time floor maps updated from every check-in event
Government and Regulated Environments Deploy in organisations where credentialed room check-in is required for compliance, security, or space audit purposes